Lansing Maker Faire Maker Toolkit

Welcome Makers!

This is your resource center to guide you through the many details of exhibiting at Maker Faire.

We update the toolkit frequently. If you can’t find the information you need, please check back.

Lansing Maker Faire Dates and Location

Saturday, April 29, 2017
Sunday, April 30, 2017
Meridian Mall | Okemos
1982 W. Grand River Ave., Okemos, MI 48864

Setup and Show Times

Setup: Friday, April 28th 9:00pm – 12:00am
Setup: Saturday, April 29th 7:30am – 9:30am
Showtime: Saturday, April 29th 10:00am – 6:00pm
Showtime: Sunday, April 30th 12:00pm – 6:00pm
Tear Down: Sunday, April 30th 6:00pm – 9:00pm

Preparing for Lansing Maker Faire

The Maker Toolkit is designed to help you navigate the logistics of Lansing Maker Faire, and most importantly, to help make your involvement in Lansing Maker Faire a positive, memorable event. Together we can make the FIRST ever Lansing Maker Faire a truly unique, educational, safe, and extraordinary experience for all by adhering to the rules and regulations outlined in this manual.

Leading up to the show, you will receive Maker Newsletters, which are designed to keep you informed of key dates and information. You will also should have receive a Confirmation Letter outlining the details of your exhibit. Prior to arriving onsite, we expect that you have read this Maker Toolkit, that you will abide by the rules and regulations, and that we have agreed on the specifics of your exhibit as detailed in the Confirmation Letter.

LOCATION, MAKER AND EXHIBIT OVERVIEW

Maker Faire is not designed like any standard trade show or conference — it is a fun, interactive maze of demonstrations, exhibits, workshops, and displays. We have tried to keep it environmentally friendly and simple in design. Imagine the historical state fairs where everyone arrives with their wares and sets up their exhibit! We have different kinds of exhibit areas to accommodate the diversity of projects, and we encourage Makers to create their own look and feel.

Being that Lansing Maker Faire takes place inside the Meridian Mall, all exhibitors, workshops, meetup groups and presentations will take place inside. Maker spaces will be divided into 10×10 spaces. If you need a larger area, please email us at maker@lansingmakerfaire.com as soon as possible. We will try our best to accommodate all space requests.

Types of Exhibits

These are guidelines only, your exhibit may not fit exactly into one option below, and it may fit more than one.

Basic: 10×10 space to demonstrate and/or showcase what you make.

Activity Area: A hands-on, fun, interactive area that encourages audience participation to learn how to make or do something.

Demonstration Workshop: During a short show-and-tell session, Makers demo and teach particular skills, techniques, or processes, explaining materials and tools, stepping through a building process, sharing their knowledge, and interacting with the audience. Sessions should be no more than 30 minutes and may be repeated. Demonstration Workshops will take place in a dedicated space and may be repeated.

Attraction: A wonderful, unusual thing that doesn’t fit in to any of the categories above.

EXHIBIT DETAILS

We will provide a table and chairs if requested in your application. If you did not request them but need tables and chairs please email makers@lansingmakerfaires.com as soon as possible.

Please plan to bring anything else that you would like to have, such as extension cords/power strips and any hardware or supplies that will help you display your project. We trust that you will supply any equipment or supplies you need to make your project functional. In some cases, the Maker Faire Production Team will assist with some elements of your setup as long as it has been agreed upon in advance. Please feel free to bring signs, banners, etc for your exhibit that help the attendees understand what you are making!

Shipping, Travel Tips and Resources

If you need to ship any supplies, equipment, ect prior to Lansing Maker Faire, you please email us your contact name, booth/exhibit name and tracking information to makers@lansingmakerfaire.com.

Shipments can be sent to:
tinkrLAB
1982 W. Grand River Ave., #321
Okemos, MI 48864

If you are traveling from outside Lansing, there are a number of hotels near the Meridian Mall. As you begin your hotel search, Okemos and East Lansing will be the closest in proximity to the venue.

Venue Parking

Being that Lansing Maker Faire is located inside the Meridian Mall, there will be plenty of FREE parking. During Setup/Load-In there will be a number of loading docks at the Meridian Mall available for use. You will be directed to the appropriate loading dock upon checking in for setup.

Once you have finished unloading, please move your vehicle out to the parking lot to allow for other Makers to use the loading docks.

Please note: You will not be able to drive into the mall unless you have previously discussed your needs with the Lansing Maker Faire team. You can contact the team at makers@lansingmakerfaire.com to make arraignments. Also, there will not be a fork truck available for use. Please plan to bring your own hand cart for setup and tear down.  There will be a few available for use at the venue if needed. 

Set Up and Load In Process

SET UP HOURS

  • Friday, April 28: 9:00 pm – 12:00 am
  • Saturday, April 29th: 7:30 am – 9:30 am

*We strongly recommend that you setup on Friday, April 28. Makers who need to work longer hours than listed must email makers@lansingmakerfaire.com as soon as possible. Booth/exhibit displays must be setup and show ready no later than 9:30 am on Saturday, April 29th.

Maker Check-In

Maker Check-in will be located near the Meridian Mall entrance marked Food Court near Dick’s Sporting Goods and the Meridian Mall entrance in between Schuler Books and Bed, Bath and Beyond.  Once you have checked in you will directed to your exhibit space and the appropriate loading dock.

During the Event

Area Managers: Each area of Lansing Maker Faire will have a designated Area Manager. Your Area Manager will be available to answer any questions and assist you with your setup.

Breaks: Each Maker exhibit should be staffed at all times by you or a colleague. If you do not have an assistant and you need a short break, please notify the Area Manager and we will do our best to assist you in finding someone to watch your exhibit. If you need to be away from your exhibit for an extended period of time, please notify the Area Manager.

Electrical: During the event, if you have a problem with your power, please report it immediately to your Area Manager.

Maker Green Room: During the event there will be a Maker Green Room where you will be able to take a break, charge your cell phone or device and grab a bottle of water.

Child Safety: Lansing Maker Faire is a family event. We appreciate your assistance in keeping Maker Faire a safe environment for the children attending the event. For safety purposes, we request that children under the age of 15 not be on the Maker Faire floor during setup or teardown hours. During Lansing Maker Faire, if your exhibit has hazardous materials or has elements of concern, please take the time to inform parents and children of safe practices for your exhibit.

Pets: For the safety and well being of our four-legged friends, please leave your pets at home. There are loud noises, many moveable parts, and large crowds, all of which do not create a safe environment for pets.

Security: Maker Faire Production and Meridian Mall will maintain 24-hour roaming perimeter security Friday thru Sunday. If it is valuable, take it with you!

Emergency: In the event of a medical emergency, notify your Area Manager, security personnel, or anyone with a radio or walkie-talkie. If someone dials 911 from their cell phone, the above procedure still needs to be followed for the best possible care, as this will expedite the response of medical assistance.

Evacuation: Should the need to evacuate arise, staff and visitors will be notified by Security Personnel. Stay calm. Immediately stop any demonstrations or presentations. Do not try to dismantle your exhibit. Even if you cannot see any obvious reason for the alarm calmly make your way to the nearest exit, encouraging others to follow you outside. Once outside, move away from buildings and keep emergency access routes clear. When the necessary authorities deem it safe to reenter the buildings and facility, Makers will be granted access prior to members of the public.

Sunday Load Out

Sunday, April 30 
LOAD-OUT 6:00pm – 9:00pm

At Lansing Maker Faire, we’re striving to reduce our waste through our Pack In, Pack Out, Leave No Trace Sustainability Principles. Thank you for joining our efforts.

Teardown: Teardown begins after 6:00 pm on Sunday. All exhibits must be intact and open to the public until that time. Teardown ends 9:00pm on Sunday.

Exhibits must be removed by 9:00 pm on Sunday night. If you know in advance that your exhibit requires more strike time, storage, or is queued for shipping off the grounds email makers@lansingmakerfaire.com

Vehicle Access: Vehicles will not be allowed to line up in the loading docks until after 6:00 pm on Sunday. As with setup, vehicles will not be allowed to enter the Meridian Mall, unless previously determined with the Lansing Maker Faire team.

Maker Passes and Guest Passes

All Makers and team members will be issued a Maker badge during Maker Check-in. Should the number of team members change once the Maker application has been accepted, please notify the Lansing Maker Faire team by email makers@lansingmakerfaire.com.

The Lansing Maker Faire is a FREE event for the public to attend. Any guests should preregister here: https://lansingmakerfaire.eventbrite.com

Rules and Regulations

As guests at the Meridian Mall and the local area, we must abide by all regulations of a public facility. These are designated primarily to ensure public safety, and we thank you for your cooperation in complying with these rules and regulations.

  • No drilling of holes, attaching to, or painting of the floor, or any other defacement to floors or walls. When such damage occurs, the Maker is solely responsible and is liable to the owner of the property.
  • Signage and/or decorations may not be taped, nailed, tacked, stapled, or otherwise fastened to any wall, ceiling, column, stone, window, drape, or painted surface in any area inside the building or on the premise without advance permission.
  • No tents are allowed in any building.
  • Do not insert stakes in the ground without specific permission, as it could be costly and dangerous. There may be wire or gas lines underground that will be damaged.
  • No exits, fire-fighting equipment, or emergency equipment can be blocked or obstructed at any time. Fire extinguishers and fire-hose cabinets must remain visible & accessible at all times.
  • Sufficient space must be provided within the booth for the comfort and safety of persons watching exhibits, demonstrations, displays, or workshops.
  • Exit and Aisles: Aisles must be kept clear of all displays and equipment. Entrance and exit doors shall remain unobstructed at all times.
  • Electrical Devices: All electrical devices with three-wire supply cords shall utilize “UL” ground receptacles. All electrical extension cords must be of heavy-duty three-wire construction.
  • Fireproofing: All draperies, decorations, and materials must be flame-proofed in accordance with local fire code. Materials may be inspected and/or tested by the Fire Marshall at anytime.
  • Hazardous material must be disclosed. All hazardous materials must be properly disposed of. Materials such as grout, mortar, tape compound, etc. cannot be poured down the facility drains. The facility will not accept dumped building materials or electronic waste; you are responsible for the removal of these items.
  • Exhibit storage cartons and crates, combustible waste materials, empty cardboard boxes, etc. must be removed from the building and cannot be stored behind the back drapes or display wall.All building materials, supplies, etc. must be taken away after teardown. The facility will not accept dumped building materials or electronic waste; you are responsible for the removal of these items.
  • Propane and Helium will not be permitted.
  • Indoor Display Vehicles and Motorized Display Items: Fuel level must not exceed ¼ tank and must be less than 3 gallons. Vehicles/items must be inspected and approved before entering the exhibit building. Once located in the exhibit space, the negative battery terminal must be disconnected, and the fuel tank cap must be taped or locked.
  • Combustibles will not be permitted.
  • Do not endanger or harm any person, property, or the environment, including all Meridian Mall property, including the parking lot, entrance ways, ticket booth areas, and other areas used by Maker Faire or its employees, contractors, agents, members, or guests.
  • Management reserves the right to restrict exhibits, displays, demonstrations, presentations, or workshops that become objectionable because of noise, method of operations, materials, safety, or any other reason.
  • Meridian Township Fire Marshall reserves the right to make any final decision regarding the layouts and floor plans and has the authority to close down and/or fine any exhibit not in compliance.

Every participant, employee, agent, or contractor connected with the use of the premises shall abide by, conform to, and comply with all the laws of the United States, Meridian Township, as well as all rules and regulations of the Police and Fire Departments of the Meridian Township and make no violation or breach of peace.

Exhibits must be in compliance with Americans with Disabilities Act (ADA) is a legal requirement for public facilities. This law became effective in January 1992. It requires access for disabled persons. A Guide to the Disability Rights Laws can be found at http://www.usdoj.gov/crt/ada/cguide.pdf

Insurance: It is your responsibility to ensure the safety and security of your exhibit and its components, visitors within your exhibit area, and your personnel. Reasonable precautions will be taken to protect your property, but Maker Media Inc., Maker Faire, the Mini Maker Foundation, Lansing Maker Faire Sponsors and the Meridian Mall assume no responsibility for any losses due to fire, theft, accident, or other causes.

FIRE AND SAFETY

Due to the nature of the Lansing Maker Faire venue, the following will not be permitted;

 

  • Heat-producing or open-flame devices, candles, lamps, etc.
  • Electrical, mechanical, or chemical device deemed hazardous by the Fire Department
  • Internal-combustion engines
  • Flammable liquids, compressed gasses, or dangerous chemicals